- By hal-jesse
- On 04/06/2018
IF you are moving your office, there are ore things to consider and guard against compared to moving your residence. This is because there is a risk to critical information which can lead to data breaches in your company. There are overwhelming consequences if your office move is not handled properly.
If you will hire a proessional Cherry Hill office moving company, make sure that they are compliant to all federal and state records management laws. They can help you move your office using procedures that are secure so that risks and liabilities of a data breach are limited. Even if you hire professional office movers, you still have to take steps to protect your sensitive data and your business before the move.
There should be a team member assigned to oversee the move during your office relocation. That person should have experience and knowledge so that he can help with the pre-planning process, coordinate with the moving company, and manage all problems that can come up during the move.
Leave behind anything that is old that you don't need anymore. You can donate or discard equipment, computers, printers, phone, and furniture that you don't need. It would be great that the office mover you will hire has a disposal service so that you can just make them remove or dispose of all your items.
You should be very careful to move safely and smartly any confidential business, customer, vendor, and employee data. If you have a secure chain of custody, it will ensure that all your paper documents and files are relocated without the risk of a data breach.
With the use of industry leading chain of custody protocols, your professional moving company will make your move as efficient as possible. The procedure involved is to move your records with gondolas that are wrapped in plastic with security seals and not anyone can cut the seal but an authorized person.
When records are already outdated and unwanted, most companies don't care to protect the anymore. But, old records are at high risk for data breaches. Even if these are old records, your business will still be at risk especially if they contain customer data and business information. The moving company that you will work with should own a secure record storage facility. This will help secure your data and can save on moving costs and space at the new location.
Don't be tempted to use a regular office moving Cherry Hill company that doesn't specialize in commercial relocation. In order to secure your digital and paper files during the move, you should hire a qualified office mover with data and records management expertise.
So, if you are moving your office, make sure that you put your sensitive data in the hands of the mover you can trust.